A software platform for managing your fleet’s fuel cards
Optimize expenses and improve driver oversight with PILOT’s management solution.
Integrate fuel cards for immediate access to insights on consumption patterns. Keep tabs on expenditures, manage budgets, and monitor driver activity in one place.
Drivers’ habits significantly impact fuel consumption. Some drivers may exhibit poor habits that negatively affect vehicle fuel efficiency. The program identifies deficiencies, allowing fleet managers to respond quickly. Addressing these issues, fleets can improve overall efficiency and decrease operational costs.
While market fuel prices cannot be controlled, fleet operators can reduce fleet refueling costs by implementing the PILOT fuel management system. The software features comprehensive detailed reporting on volumes, locations, expenditures, and consumption metrics for each vehicle. Analyzing this information enables optimization purchase, selection of profitable refueling locations, sets limits, and controls unauthorized usage.
«Integrating fuel cards with PILOT was fast and seamless. Their support team helped at every step. Now, we save hundreds of dollars monthly».
«NIIR-Radionet»
«PILOT has transformed our fuel management. We’ve gone from chaos to complete control, tracking every fuel purchase and optimizing our fleet efficiency».
«Lenenergo JSC»
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How does an integrated fuel card work for fleets?
Integrating cards with PILOT management software automatically combines fuel transaction data into reports, eliminating paper receipts. Fleet managers can track fuel card usage, monitor consumption, and detect potential fraud.
Why is fuel management important?
Controlling fuel costs is crucial for fleet owners. Without an accounting program, it becomes difficult to track refueling and prevent drivers fuel misuse. Integrated cards enable effective monitoring, prevent unauthorized actions, optimize logistics, and reduce expenses, regardless of fleet size. This oversight level not only enhances operational efficiency but also promotes accountability among drivers.
How to use PILOT for fuel management?
Follow these steps to manage fuel with PILOT:
The PILOT management system already supports various card providers. If yours isn’t listed, our specialists will integrate it promptly. We are committed to ensuring that our software meets your needs effectively.
Contact us for detailed information on supported suppliers.
Expense management
Monitor every purchase by driver and vehicle, providing precise control over expenses. Fueling data seamlessly synchronizes with PILOT’s system, enabling accurate tracking and reporting. This facilitates effective cost management and helps pinpoint any inconsistencies in spending
Automated accounting
Refueling information imports directly into the financial system. Integrated cards provide comprehensive reports, reducing manual data entry tasks. All transaction details are recorded and available for analysis, eliminating paper receipts and accounting services.
Fraud protection
Integration links transactions to specific vehicles, minimizing fraud risks. Cards secured with PIN codes and other security measures. These cards offer more security than cash. Transaction reports enable fuel usage monitoring.
Cost optimization
Integrated cards reduce costs, increase expense control, and provide transparent accounting, optimizing costs.
Instant data updates
PILOT centrally processes transactions and changes in real-time, providing up-to-date information on expenses and balances, enabling timely adjustments, and ensuring 24/7 control over operations.
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