Fuel tracking alone is a commodity — every platform offers it, and competing on features alone erodes your margin. Without a real fuel management system behind your brand, losses accumulate silently across every vehicle, every route, every day.
From real-time sensor data to automated reporting — PILOT gives full visibility and control over fuel consumption across your entire fleet.
Real-Time Fuel Consumption Tracking
Monitor fuel levels, refueling events, and drains per vehicle as they happen — one live view across your entire fleet.
Fuel Theft & Drain Detection
Automatic alerts when fuel levels drop without a logged transaction or deviate from the vehicle's established consumption baseline.
Idle Time Monitoring
Measure engine idle time per vehicle and calculate its direct fuel cost impact. Identify drivers and routes with the highest idle waste.
Fuel Consumption Reports
Liters per 100km by vehicle, total consumption per period, and refueling event history with timestamps and GPS location — generated automatically.
Fuel Cost Per Mile / KM
Automatically calculate operating cost per kilometer per vehicle — combining fuel data, mileage, and engine hours into a single, actionable metric.
Consumption in Context
Two vehicles can show the same fuel numbers and tell completely different stories — one crawling through city traffic, the other cruising the highway. PILOT cross-references consumption with driving behavior and route type, so the numbers you compare actually mean something.
Automatically sync fuel card transactions — no manual data entry, no spreadsheet imports. Cross-reference card spend with vehicle GPS location to catch misuse in real time.
Native integrations available with:
Not seeing your fuel card network?
Connect capacitive fuel level sensors for tank-accurate readings, or pull fuel data directly from the vehicle's CAN-Bus. PILOT logs every refueling and draining event with exact date, volume, and location — no blind spots, no manual cross-checking.
Don't find your device? We'll integrate it for you.
You're not starting from zero. Whatever sensors, fuel cards, or CAN-Bus setup your fleet already runs on, that's your starting point — we plug into it, not the other way around.
Connect your existing hardware
Works with any hardware brand (hardware-agnostic). Compatible with more than 1000 device types.
Link your fuel cards or fuel sensors
Sync the fuel cards and sensors you already run. Data starts flowing automatically — no manual entry per device.
Monitor from the dashboard and advanced reports
Track consumption, costs, and alerts across your entire fleet from a single web or mobile dashboard in real time.
Every fuel data point — consumption, refueling events, idle time, drain alerts — is available in configurable reports. Export to PDF or Excel, schedule automated delivery to your operations team.
Extend this solution with your own logic using Pilot SDK. Our Software Development Kit allows you to extend the platform with any custom functionality — without leaving the PILOT ecosystem.
Key benefits:
Extend platform functionality
without modifying core PILOT code.
Integrate any external service or data source
via open APIs — with full documentation for maps, geofences, custom data layers, and more.
Accelerate development
with ready-to-use templates and examples.
Use AI prompts
to auto-generate extension code faster.
What partners build with SDK:
Highway toll integration
Indoor navigation
Custom compliance logic
Industry-specific workflows
One platform, five ways to control fuel — whatever's in your fleet.
Diesel generators
Monitor consumption and detect theft on stationary equipment, not just vehicles on the move.
Heavy equipment and machinery
Flow-type fuel sensors built for high-consumption assets like excavators and construction equipment.
Corporate fleets
Combine fuel data with driving behavior and fuel card spend to control costs across passenger and light-duty vehicles.
Fuel trucks and tankers
Track loaded and dispensed volumes across refueling operations to catch shrinkage before it adds up.
It's now more than a year using PILOT Software as a partner. All Telematics features are available, including GPS real-time tracking, fuel monitoring, and video monitoring.
The platform interface is friendly, both on the web and in the mobile application.
System Feature I like:
Supports:The customer system support is superb. Online training for new users, support through WhatsApp group that has real-time feedback.Flexible payments where only the active devices are billed, unlike other options where all the devices regardless of the status are charged.Overall, I like and recommend the platform to all who may be interested in full-fledged telematics software.
The PILOT platform, based on our experience, has exceptional car tracking and fuel monitoring solutions. We can track the location and routes of our vehicles, control driving styles, fuel consumption, and technical conditions. This is an effective platform and that says it all.
This is to highly recommend PILOT for providing Rijan Trace Company Limited with a robust tracking platform for more than 5 years now.
The company has excellent work ethics and provides professional services to us both locally and across the border into the East, Central and Southern African regions.
Their staff are highly motivated and friendly with high levels of integrity, providing excellent Turn Around Time (TAT), hence exceeding our expectation. Their expertise in this field has greatly transformed our business, improving on our lead times and our product and service quality. This in turn has given us a competitive edge against our competition, thus getting more business from Tanzania, Uganda, Rwanda, Burundi Malawi, Mozambique, DRC and Southern Sudan.
Their rates are also very competitive in the market, making them the company of choice and a dependable business partner to us and many other organizations within the region.
We strongly recommend PILOT to you for all your real-time-tracking needs for Dashcams Solutions, Fleet Management, Fuel Management and Tractors, Heavy Machinery and Farm equipment.
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PILOT offers an ecosystem of modular products for smart management, telematics, and IoT operation. Ready-to-use solutions for local and global projects.
PILOT Guardа
Mobile application for vehicle control with tracking, alerts and immobilization.
PILOT Video
Dashcams and MDVRs with AI-powered ADAS and DMS for vehicle fleets, plus real-time video surveillance for real estate and facility security
PILOT Logistics
Intelligent planning, delivery control, plan vs. execution comparison, and total visibility of the logistics chain.
PILOT Task Management
Assignment of activities, digital checklists, photo and signature confirmation, SLA tracking, and workforce performance monitoring from a single platform.
PILOT IoT
Monitor and manage field teams in real time — outdoors and indoors. GPS tracking, intelligent route optimization, and indoor navigation sensors for offices, warehouses, and facilities where GPS signals don't reach.
Rental Booster
Automate bookings, contracts, dynamic pricing, and operational control from a single platform.
GARM
Connect sensors, access control systems, alarms, and video devices into a single IoT Hub
PILOT Autoconductor
Intelligent passenger counting system that records entries, exits, bus stop data, arrival times, and frequency — analyzing movement flows and generating accurate real-time data for public transport, retail, and high-traffic facilities.
What is fleet fuel management software?
Fleet fuel management software helps fleet operators track fuel consumption, detect theft, analyze spending by vehicle, and integrate fuel card data — all without manual data entry.
How does fuel theft detection work?
The platform cross-references fuel sensor readings with refueling events. Sudden drops in fuel level not matching a logged transaction trigger an automatic alert for review.
Does the software work with my existing GPS hardware?
Yes. The platform is hardware-agnostic and compatible with devices from Teltonika, Meitrack, Jimi IoT, and many other GPS hardware providers — no hardware replacement required.
Which fuel cards are supported?
Native integration with COPEC and ARAMCO fuel cards. Additional providers can be connected via API. Contact us to confirm compatibility with your current fuel card provider.
Is this a SaaS platform or on-premise software?
It is a cloud-based SaaS platform. No installation required. Access via web browser or mobile app, with data updated in real time.
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